Having multiple people, work on one project at the same time can be daunting especially when you’re working remotely. However, working in the cloud is now manageable, thanks to the availability of different software. As a team, you can find the best project management app to help manage your tasks. Find out more as we're going to discuss Trello vs Asana below.

Trello and Asana are a favorite as they allow team members to stay organized and collaborate better.

In this article, we evaluate these Trello vs Asana to find their benefits, drawbacks, and to discover which is superior between Trello and Asana.

What is Asana and How Does it Work?

Asana is a project management tool that allows teams to track their work from start to finish, and get results. The app is available on Android, iOS, and Asana.com.

asana logo

Image via Asana

Asana is a project-based software that organizes trams around projects. The projects come up as a list of functions that allow the teams to collaborate. Ideally, you’ll have a task divided into sections. Each section consists of a list of duties that a team needs to handle before moving to the next part.

After creating the tasks, you can attach files, add a comment, add descriptions, tag team members or sub-divide the tasks to some team members. Asana allows you to perform anything when creating a specific job.

Also, Asana allows you to view the progress of a project, the conversations around tasks, and check the calendar. Team members can use My Tasks and My Inbox to work on their projects.

Features of Asana

Asana has a list of features like:

  • Real-time updates
  • Many workspaces
  • HTML5 mobile site and iPhone support
  • Automatic updates to inbox and email
  • Ability to add attachments, assignees, and hearts to tasks
  • Activity feeds
  • Ability to create custom views and calendars
  • Focus mode and my tasks lists
  • Get reminders and notifications
  • Gantt charts and Kanban support
  • Set due dates, goals, and priorities
  • Set due dates, goals, and priorities
  • Comment on tasks and set project permissions

Benefits of Asana

asana features

Image via Asana

Asana differentiates itself with other project management tools due to its usability, customization, and features. Here’s a look at some of Asana’s benefits.

Visual Projection of Tasks

Easy to Customize Dashboards

Ability to View Project History

What is Trello and How Does it Work?

Trello is a board or card-based project management app that provides a visual way to manage tasks. The creators of Trello Joel Spolsky and Michael Pryor thought of coming up with a cloud-based brainstorm session on board. Later, the project leader can assign various tasks to team members.

trello blue logo

Image via Trello

You could say that Trello is a cloud version of a sticky note board. The project manager can quickly view the progress of tasks. Another outstanding feature about Trello is that you can organize the project vertically depending on the stage of progress. You can move the note to the next step once progress happens on that task.

Trello works perfectly for software development tasks and in the management of publishing sites. For example, a magazine site can have a board that lists pitched ideas, those already approved, some that are waiting for feedback, and the previously published pieces. The leader can also have an archived section for the site on Trello.

Members of the board can collaborate on the tasks on each board, add due tasks, comment, or add images. Moreover, members can create a checklist of tasks to complete the project.

Trello is easy to work with as it provides a straightforward approach to handling tasks, something that works great for beginners.

Features of Trello

Trello has notable features like:

  • Easy organization with labels, tags, and categories
  • In-line editing
  • Easy uploading of attachments and assigning of tasks
  • Drag and drop functionality
  • Overview on front and the back of cards
  • Search function and SSL encryption of data
  • Activity log and data filtering
  • Email notifications and deadline reminders
  • Information backup and retrieval
  • Mobile functionality to access boards
  • Archiving of changes and comments on the cards

Benefits of Trello

trello features

Image via Trello

Trello has various advantages like:

Ease of Use

Simplified Collaboration

Less Complex Pricing Structure

Mobile Friendly

Incorporates the Kanban System

How Asana Compares to Trello

Here’s what you need to know about the differences between Asana and Trello depending on the features.

How They Work

Both Asana and Trello allow you to comment on specific tasks, something that keeps all conversations in a single place. The platforms give you a chance to track your tasks and participate in various discussions. Moreover, team members can see what’s ongoing if they join halfway through.

One difference between the two is that Trello works in a drag and drop format from one column to the other. Trello also makes it effortless to customize it with labels and columns. You can get notifications when relevant things happen.

Although Asana allows you to arrange tasks and group them like Trello, a significant difference is in the way Asana consolidates the various sections to make the work effortless. Unfortunately, with Trello, having multiple columns on board could make it difficult to filter out what’s pertinent.

Another difference is that Asana makes it easier to view projects in timeline and calendar formats. Viewing your tasks in a calendar format lets you see what’s pending and what’s already done to better plan your project. Also, you can have a look at the order of tasks left on the project with the timeline format.  

Dependency Management

Account Management

User Experience

Team Work and Sharing


girl is using a laptop with trello laptop cover

Image via Pexels

While both platforms allow you to sign up for free and provide lots of features for non-paying users, they do have some differences. They also have plenty of features for paid packages.

Trello has a gold package that starts at $45 a year. The paid package gives you an attachment limit of 250MB and a range of powerups to use your data on other platforms. You also get custom backgrounds and extra stickers to tailor Trello to your brand.

Trello business class starts at $20.83 and offers features like file encryption, legal contract review, dedicated account executive, custom security review, onboarding assistance, intrusion detection, and more.

Asana’s premium package starts at $9.99 a month and comes with features like task dependencies and timeline sections. The package allows you to invite multiple people without a limit. Also, the plan gives you exceptional customer support.

Asana’s business plan starts at $19.99 a month and offers priority support, custom fields, portfolios, and resource management. Another notable feature is that Asana offers custom pricing which features data backups, advanced security measures, data export, advanced admin controls, and user provisioning.

App Integrations

Sometimes you may need to work with other applications, apart from the project management software. Third-party applications allow you to perform different tasks and share data. These apps save you time and make it easier to make use of other features.

Trello has over 30 power-ups that enable you to work directly with stored data on various services. The only catch is that you have to subscribe. Non-paying users can access the powerups, but they can only use one at a time, which is limiting.

Asana lets you connect to multiple apps some like Dossier and Zapier. A big win for Asana is that it comes with inbuilt apps like Google Drive and Dropbox. The Chrome extension allows you to include URLs as tasks.

Both Asana and Trello support third-party apps, you’ll have to choose one depending on the services you need to use at a specific time.

Final Thoughts

asana vs trello

Logo via Asana / Trello

Trello vs Asana is a tough comparison as they are both essential project management tools, each with its pros and cons. However, as a beginner, you’ll find Trello easy to use due to its intuitive design. Unfortunately, as you begin to handle complex projects, you may find Trello limiting. Asana is advanced as it has extra features and ideal for larger projects.

Both Trello and Asana help organizations plan and collaborate on tasks and projects. Before deciding on any Trello vs Asana, do your research and decide on what your needs are and what app you need to simplify things.

Featured Image by fancycrave1 from Pixabay

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