Having multiple people, work on one project at the same time can be daunting especially when you’re working remotely. However, working in the cloud is now manageable, thanks to the availability of different software. As a team, you can find the best project management app to help manage your tasks. Find out more as we're going to discuss Trello vs Asana below.
Trello and Asana are a favorite as they allow team members to stay organized and collaborate better.
In this article, we evaluate these Trello vs Asana to find their benefits, drawbacks, and to discover which is superior between Trello and Asana.
What is Asana and How Does it Work?
Asana is a project management tool that allows teams to track their work from start to finish, and get results. The app is available on Android, iOS, and Asana.com.
Asana is a project-based software that organizes trams around projects. The projects come up as a list of functions that allow the teams to collaborate. Ideally, you’ll have a task divided into sections. Each section consists of a list of duties that a team needs to handle before moving to the next part.
After creating the tasks, you can attach files, add a comment, add descriptions, tag team members or sub-divide the tasks to some team members. Asana allows you to perform anything when creating a specific job.
Also, Asana allows you to view the progress of a project, the conversations around tasks, and check the calendar. Team members can use My Tasks and My Inbox to work on their projects.
Features of Asana
Asana has a list of features like:
Benefits of Asana
Asana differentiates itself with other project management tools due to its usability, customization, and features. Here’s a look at some of Asana’s benefits.
Visual Projection of Tasks
Asana allows you to prioritize specific tasks thanks to automated notifications. You can use a powerful search filter to find the necessary files. The inclusion of a calendar lets you decide which work is crucial.
Easy to Customize Dashboards
Asana boasts of customizable dashboards that allow you to see the progress of each task. The panels also show each participant’s status. You can have group conversations and track any queries on the dashboard.
Ability to View Project History
The project management software displays a project history and tag project members when you need. Also, the admin enables permissions to manage them separately for every project. You’ll notice that the activity feed displays each subtask.
What is Trello and How Does it Work?
Trello is a board or card-based project management app that provides a visual way to manage tasks. The creators of Trello Joel Spolsky and Michael Pryor thought of coming up with a cloud-based brainstorm session on board. Later, the project leader can assign various tasks to team members.
You could say that Trello is a cloud version of a sticky note board. The project manager can quickly view the progress of tasks. Another outstanding feature about Trello is that you can organize the project vertically depending on the stage of progress. You can move the note to the next step once progress happens on that task.
Trello works perfectly for software development tasks and in the management of publishing sites. For example, a magazine site can have a board that lists pitched ideas, those already approved, some that are waiting for feedback, and the previously published pieces. The leader can also have an archived section for the site on Trello.
Members of the board can collaborate on the tasks on each board, add due tasks, comment, or add images. Moreover, members can create a checklist of tasks to complete the project.
Trello is easy to work with as it provides a straightforward approach to handling tasks, something that works great for beginners.
Features of Trello
Trello has notable features like:
Benefits of Trello
Trello has various advantages like:
Ease of Use
Trello uses simple, intuitive boards, cards, and lists that allow you to plan your project from idea to action in minutes. You can have a shared perspective of a company’s goals, tasks, workflow, and progress.
You can track and organize your team’s tasks, information, and files in one place. The search, label, and filter make it easy to narrow down your search. You can categorize your cards with tags to help you find and filter them in the future.
Less Complex Pricing Structure
Trello has a simple pricing structure compared to other project management tools. Although you can invite unlimited members to your project with the free version, the premium plan gives you a variety of features like restrict board visibility, integration of Google Apps, and the inclusion of the read-only feature.
Trello works on a mobile phone, tablet, or a PC, which makes it readily available.
Incorporates the Kanban System
Trello uses the Kanban approach which helps you schedule your tasks into small lists using cards and boards. The system allows you to spot potential problem areas in the development process.
How Asana Compares to Trello
Here’s what you need to know about the differences between Asana and Trello depending on the features.
How They Work
Both Asana and Trello allow you to comment on specific tasks, something that keeps all conversations in a single place. The platforms give you a chance to track your tasks and participate in various discussions. Moreover, team members can see what’s ongoing if they join halfway through.
One difference between the two is that Trello works in a drag and drop format from one column to the other. Trello also makes it effortless to customize it with labels and columns. You can get notifications when relevant things happen.
Although Asana allows you to arrange tasks and group them like Trello, a significant difference is in the way Asana consolidates the various sections to make the work effortless. Unfortunately, with Trello, having multiple columns on board could make it difficult to filter out what’s pertinent.
Another difference is that Asana makes it easier to view projects in timeline and calendar formats. Viewing your tasks in a calendar format lets you see what’s pending and what’s already done to better plan your project. Also, you can have a look at the order of tasks left on the project with the timeline format.
Asana beats Trello in dependency management. The former allows you to identify which tasks are a priority this enables you to mark possible holdups and prevent a situation where a few team members have to wait for the rest to finish before proceeding to another task. With Asana, you can control those relationships and see how they come together.
Trello has the Hello Epics card that allows you to add a parent-child relationship to tasks and see the number of completed child tasks. Asana wins in this category as its dependency management is available by default, not to forget it’s powerful.
Asana’s paid accounts have the Customer Success Program if you require support. The program gives you access to process design and a training specialist for onboarding and deployment. However, with Trello, it’s only available to premium subscribers.
It’s worth noting that both Trello and Asana offer an API, but with Asana, it’s only available to paid users.
Both Asana and Trello have one similarity which is ease of use. Trello has an intuitive design with labeled buttons. Also, you can use the drag and drop feature to better manage the specific tasks.
However, Trello has some drawbacks in that the layout can become challenging to work with as the project size grows. You’ll need to scroll through to find the right column and drag tasks over unrelated columns to get to the column you want. Trello’s large blocks of color may be distracting to some users.
Asana has a refined approach as it uses a section-based method to find the area you’re interested in even when handling a large project that has multiple stages. You won’t find Asana challenging to navigate as it has labeled controls and buttons.
Furthermore, as a beginner, Asana gives you a site visit of its features. The help menu has different tutorials and videos to help you navigate through the system. The active forum also comes in handy when you have questions that need quick answers.
Team Work and Sharing
Trello’s free version allows you to include as many people as you need on a team. Also, you can share attachments with team members with a 250 MN or 10 MB limit, although this depends on the plan you have.
Asana only allows 15 people in its free version, but paying customers can have unlimited members. Moreover, Asana’s limit stands at 100 MB.
Trello and Asana help you to attach multiple files, which makes them excellent apps to share data online.
While both platforms allow you to sign up for free and provide lots of features for non-paying users, they do have some differences. They also have plenty of features for paid packages.
Trello has a gold package that starts at $45 a year. The paid package gives you an attachment limit of 250MB and a range of powerups to use your data on other platforms. You also get custom backgrounds and extra stickers to tailor Trello to your brand.
Trello business class starts at $20.83 and offers features like file encryption, legal contract review, dedicated account executive, custom security review, onboarding assistance, intrusion detection, and more.
Asana’s premium package starts at $9.99 a month and comes with features like task dependencies and timeline sections. The package allows you to invite multiple people without a limit. Also, the plan gives you exceptional customer support.
Asana’s business plan starts at $19.99 a month and offers priority support, custom fields, portfolios, and resource management. Another notable feature is that Asana offers custom pricing which features data backups, advanced security measures, data export, advanced admin controls, and user provisioning.
Sometimes you may need to work with other applications, apart from the project management software. Third-party applications allow you to perform different tasks and share data. These apps save you time and make it easier to make use of other features.
Trello has over 30 power-ups that enable you to work directly with stored data on various services. The only catch is that you have to subscribe. Non-paying users can access the powerups, but they can only use one at a time, which is limiting.
Asana lets you connect to multiple apps some like Dossier and Zapier. A big win for Asana is that it comes with inbuilt apps like Google Drive and Dropbox. The Chrome extension allows you to include URLs as tasks.
Both Asana and Trello support third-party apps, you’ll have to choose one depending on the services you need to use at a specific time.
Trello vs Asana is a tough comparison as they are both essential project management tools, each with its pros and cons. However, as a beginner, you’ll find Trello easy to use due to its intuitive design. Unfortunately, as you begin to handle complex projects, you may find Trello limiting. Asana is advanced as it has extra features and ideal for larger projects.
Both Trello and Asana help organizations plan and collaborate on tasks and projects. Before deciding on any Trello vs Asana, do your research and decide on what your needs are and what app you need to simplify things.